Online Application!

Apply now to join our team for the next year!

https://docs.google.com/forms/d/1XBxKhWlPjxiWQ5qeNIuPI1NRn0EFqE_oeGTMxJcngUg/edit?ts=5aa722da

We are actively looking for bright new students to join us for the upcoming year! Apply now for a chance to be a part of a dynamic group of individuals aiming to spread the SISSA message!

Detailed below are the various positions and skill sets we are looking for!

  • Vice President of Finance
  • Vice President of External Affairs
  • Vice President of Internal Affairs
  • Vice President of Information & Technology
  • Vice President of Events

Please find the roles and their specific requirements below:

Vice President of Finance

General Responsibilities (apply to all executive members of SISSA)

  • Attend all SISSA scheduled meetings.
  • Advertise all events and activities of the society.
  • Promote spirit and enthusiasm within the society.
  • Actively recruit students to the club and events.
  • Attend all SISSA events, and any other events scheduled by another Sprott club (as required).

Budgeting

  • Prepare a one-year budget for the expected annual expenditures of the association.
  • Prepare and review all budgets for the individual events organized by SISSA.
  • Record, prepare and update financial statements.

Financial Responsibilities

  • Be responsible for recording and keeping up to date all financial statements and matters of the Association.
  • Obtain co-signing authority with the President on the Association bank account.
  • Ensure proper controls on the bank account to maintain the economic viability of the Association.
  • Be responsible for coordinating with the President the checking, verifying and correcting of any and all financial discrepancies.

Revenues & Expenditures

  • Track all funds received by the Association through membership, sponsorship and other sources of funding.
  • Accountable for depositing the funds received by the Association.
  • Ensure the proper completion of Expenditure Reports and the verification of the expenses before obtaining secondary authorization from the President.
  • Ensure that the expenditures are within the budgets set out at the beginning of the year.
  • Manage reimbursements to members and any other individuals or groups with whom the Association has financial dealings.
  • Collaborating with other members on issues of cost maintenance and forecasting regarding club events.

Vice President of External Affairs

General Responsibilities (apply to all executive members of SISSA)

  • Attend all SISSA scheduled meetings.
  • Advertise all events and activities of the society.
  • Promote spirit and enthusiasm within the society.
  • Actively recruit students to the club and events.
  • Attend all SISSA events, and any other events scheduled by another Sprott club (as required).

Budgeting Piece

  • Work with VP of Finance to set budget of expected sponsorship for the upcoming year.

Corporate Contacts and Sponsorships

  • Establish and nurture relationships with organizations and professionals in the Information Systems and other industries in collaboration with the SBSS Corporate Clubs Director.
  • Constant communication with the Corporate Clubs Director and sharing any and all updates with the rest of the team at the weekly meetings.
  • Ensure that the SISSA president is aware of any and all SBSS supdates, including the monthly SBSS executive meetings.
  • Ensuring participation of industry professionals in events organized by the club (and potentially to other club’s events).
  • Collaborate with SBSS Corporate Clubs Director to develop a list of potential sponsors for the year that includes the following information. Ensure that all information is up-to-date before the sponsorship package is sent out:

 

  • Organization Name
  • Main Contact
  • Main Contacts information
  • Office Mailing Address
  • Association deliverables

 

  • Work with Corporate Clubs Director to develop the sponsorship package for the current sponsorship season, and to send out the sponsorship package and follow up until sponsorship is secured.
  • Once all sponsors are known update the actual sponsorship list and distribute to the executive committee.
  • Work with the Webmaster in order to ensure that all sponsorship information is up to date on SISSA’s website.
  • Work with the President regarding the maintenance of all current external relationships of the club.

Vice President of Internal Affairs

General Responsibilities (apply to all executive members of SISSA)

  • Attend all SISSA scheduled meetings.
  • Advertise all events and activities of the society.
  • Promote spirit and enthusiasm within the society.
  • Actively recruit students to the club and events.
  • Attend all SISSA events, and any other events scheduled by another Sprott club (as required).

Organizational Planning

  • Work with the President in developing an annual plan for the operation of the club. This entails setting up objectives and goals for the club and a specific strategy on how to achieve them.
  • Coordinating events and activities within the society, including office hours and meetings of the executive members.
  • Working together with the President in order to keep track of the meeting minutes and posting the notes online so that all of the executive members would have access to the major points which were discussed at the weekly meetings.
  • Ensuring open communication between association members, other clubs, IS faculty and Sprott staff.
  • Managing the organization’s email, documents and other digital assets on the google drive platform.
  • Assist the president with the hiring initiative at the end of the winter semester.

Student Membership

  • Responsible for the Student Membership Recruitment Campaign.
  • Work with the VP of Marketing to send out emails during our membership drive notifying student about our memberships
  • Developing a Student Membership package that would bring extra value to registered members.
  • Responsible for monitoring the student registration process and establishing the contact list of student members.
  • Working with the VP of Finance in handling of funds received from students’ membership.

Note: The Vice-President of Internal Affairs will take on the responsibilities of the President should he/she be unable to perform his/her duties.


Vice President of Information & Technology

General Responsibilities (apply to all executive members of SISSA)

  • Attend all SISSA scheduled meetings.
  • Advertise all events and activities of the society.
  • Promote spirit and enthusiasm within the society.
  • Actively recruit students to the club and events.
  • Attend all SISSA events, and any other events scheduled by another Sprott club (as required).

Budgeting

  • Work with VP of Finance to set budget of expected website expenditures for the upcoming year.

Website Maintenance

  • Work with VP Internal in collecting and documenting all club-related information, as listed below.
  • Ensuring that SISSA’s website is updated with the latest information on the club, its operations, events and sponsors. This includes (but is not limited to):
  • Update “SISSA Executive” page with new write ups on each executive and their pictures.
  • Update the “SISSA Positions” page to reflect any changes in positions for the year in question
  • Update the “Events” pages to include the new dates and locations as well as any new features for the events. This should be provided by the VP of Marketing
  • Publish and private any web pages based on the requirements outlined by the president and VP of Marketing
  • Updating the “Contacts” and “Hiring” web pages based on upcoming plans of the executive team, as well as the year end hiring initiatives
  • Update the “Home Page” to feature the new events. Of the year and any other changes the executive agree upon
  • Receive logos from sponsors and update the “Sponsors” pages to ensure appropriate recognition for levels of sponsorship
  • Work with the VP of Marketing & Communications to ensure that all upcoming events are advertised in a proper manner on SISSA’s website

 

https://docs.google.com/forms/d/1XBxKhWlPjxiWQ5qeNIuPI1NRn0EFqE_oeGTMxJcngUg/edit?ts=5aa722da

Thank you!

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